New Year, New Listing IDs

RMLS listing IDs to increase by a digit to accommodate new decade

Remember when everyone was worried about Y2K in 1999? Well, this year is nothing like it, but you might be curious to know what will happen with listing IDs on RMLS™ when we leap into 2010.

As you may know, the first number currently indicates the year (ex: 9000002) but what will happen when we hit the new decade? It will still indicate the year, but the listing IDs will increase from seven digits to eight. So, for example, in 2010, listing IDs will start at 10000002.

For our subscribers with IDX feeds, we have notified your providers about this change, so they should be prepared and you won’t need to stock up on emergency supplies like I did for Y2K.

Photo courtesy of jagarts.

Are You Disclosing Your Disclosures on RMLSweb?

Only 16% of Listings in RMLSweb Have Documents Attached

When entering a listing in RMLSweb you can attach up to five PDFs of documents that would be useful to other agents such as:

Lead Paint Disclosures
Covenants, Conditions and Restrictions
Floor Plans
Feature Sheets
Platt Maps

It’s pretty simple to do and we’ve been told that it’s incredibly important to provide this information, but it appears that only a handful of agents are using this feature of RMLSweb. In fact, only 16% of active listings have documents attached.

We’re curious why that number is so low. Are any of those 6,500 listings yours? If so, what kinds of documents do you normally attach? If not, why don’t you use it? How do you share that information with your fellow agents? Leave a comment below and let us know.

Thank You.

It’s our favorite time of year, a time for family, succulent turkey, delicious pies, stuffing… well, we could get carried away about the food… more importantly, though, it’s a time to give thanks.

To our subscribers, we want to thank you for:

– Cooperation. The network of more than 12,000 real estate professionals that subscribe to RMLS™ have assisted 31,122 people in Oregon and Washington with a real estate transaction in 2009.

– Your feedback. You’ve provided lots of feedback about our services this year. We received more than 2,100 responses alone in our first ever customer satisfaction survey. While we evaluate the survey results, we encourage you to continue to provide feedback and suggestions on RMLSweb – just scroll over Toolkit and click on Questions/Comments. We serve a diverse group of customers, each with unique business needs. While it might not always be possible to meet each need, we’re doing our best to listen to all of your ideas and work toward making them a reality.

– Your patience. We’re proud to say that, aside from planned outages, RMLSweb has officially been available 99.9% of the time this year. But sometimes we have to close up shop to make changes or additions and, on rare occasions, something goes wrong. Thanks for understanding when we aren’t available for you.

– Our subscribers who serve. RMLS™ Realtor®-subscribers comprise our Board of Directors, Service Advisory Committee, Technology Committee, Forms Committee and Rules & Regulations Committee and also serve on other task forces as needed. Thank you to all who generously contribute their time and efforts to helping guide our decisions.

– Reading this blog. We’ve had over 10,000 visits since we launched this blog in June and we’re starting to have some great conversation about RMLS™, market trends and other industry news. Thanks also to the hundreds of followers and fans of our Twitter & Facebook accounts. We hope you’ll continue to make these a part of your online activities and that you’ll join in the conversation.

– Attending our classes and events. Approximately 4,000 of you have chosen to take an RMLS™ class or have attended an RMLS™ Trade Fair this year. We hope that you’ll continue to take advantage of these free educational opportunities.

We’re thankful for being able to work with such a great community of Realtors® and real estate professionals and we wish you a wonderful Thanksgiving and holiday season!

Photo courtesy of Jennifer Dickert, available under a Creative Commons Attribution 2.0 Generic license.

How Should Agents Use the Private Remarks?

What Information Do You Want To See There?

We often get requests to post messages on RMLSweb suggesting that agents use the Private Remarks in a certain way. For example, I received these two requests this week:

Please ask agents to include when there is no water or power in the Private Remarks.
Please remind agents that adding “No showings till MM/DD” in the remarks field is a rules violation.

As a general rule of thumb, we recommend that the Public Remarks be used for information about the property and the Private Remarks be reserved for information pertinent to other agents. But, apart from the following two sections of RMLS™ Rules that mention the Private Remarks directly, we don’t have any official guidelines for how to use these fields in the listing input forms:

3.12: … “A listing which excludes individually named prospective Purchasers, as may be agreed to by the Seller and Listing Broker, shall clearly indicate such exemption in the Agent/Private Remarks when loaded into the RMLS™ System by the Listing Broker or (in the case of RMLS™ load) on the Listing Data Input Form. Commercial Lease listings do not have the List Type field.”
3.25: … “How the reduction is allocated in a Short Sale is at the listing broker’s sole discretion, as long as the method (not the amount) of such allocation is set forth in the Listing’s private remarks, or the cooperating broker, in his discretion, has agreed to the allocation in writing after the offer has been presented. This section does not apply to the Commercial Lease category.”

So, what do you think? What are some examples of your best practices regarding Private Remarks? What would you like to see from other agents? Let them know by commenting below.

Save Time with Listing Load in RMLSweb

RMLS™ Subscribers: Use ‘Finish Later’ in Listing Load

Our latest release brought some relatively minor changes to Listing Load on RMLSweb. The first change is that the “Save and Add” function is now called “Publish”. The other change is that we now allow you to enter a future list date.

We thought this would be a good time, however, to re-introduce you to a time-saving feature in Listing Load. This feature has been around for awhile, but we often hear that subscribers don’t know about it.

When you’re entering a listing, you can click “Finish Later” and it allows you to print the listing agreement form with the information you entered in Listing Load on the form.

So, instead of having to fill out a listing agreeement form prior to entering it in Listing Load, you can actually just start by entering the information that you know in Listing Load and if you need more time or more information from your clients, you can click “Finish Later”. Just follow these steps:

1) Enter your listing information in Listing Load and click the Finish Later button to save it for your eyes only.

2) Then, with the Preview/Print button, print out the Listing Input Form, as well as the Contract, and present it to your seller.

3) After reviewing the forms with your seller, you can make any necessary changes to the In-Progress listing in Listing Load.

4) Next, simply click the Publish button when you’re ready to start marketing.

Watch “Printing Listing Agreements from Listing Load” for a short demonstration. If you have questions the staff at the RMLS™ Help Desk is happy to walk you through this process. Call them today at 877-256-2169.

Open House Info Coming to RMLS.com & IDX Feeds Soon

Look for it on October 1

Effective October 1, open house data will be available on RMLS.com and in IDX feeds to your personal websites. What does this mean?

IDX feeds: your IDX provider now has access to these fields. They may be able to set up an open house search feature for you – ask your IDX provider about what they can do with the new data.

On RMLS.com: users will not be able to search exclusively for open houses, but if there is open house information for a listing, it will be displayed in the listing information. So, if someone sees a house they like, they can look to see if there are any open houses coming up for it.

Benefits? Get more exposure for your open houses! Make sure to enter specific open house data on RMLSweb – here’s how:
1. Go to Listing Load on RMLSweb.
2. Find the listing you want to enter an Open House for and click on the OH/BT button (Open House/Broker Tour).
3. Click “New Open House”.
4. Enter all of your Open House details & click Save.

New Terms of Service for RMLSweb, RMLS.com & RMLSweb Mobile Coming Soon

New Process for Reporting Copyright Infringement

Starting on October 1, you’ll notice that you have to accept new Terms of Service (TOS) for RMLSweb, RMLS.com and RMLSweb Mobile.

Note to RMLSweb Mobile users: you will need to login to RMLSweb first to accept the TOS, otherwise; you will not be able to use RMLSweb Mobile until the new TOS are accepted.

The changes to the TOS are in accordance with Title 17, United States Code, Section 512(c)(2) Digital Millenium Copyright Act. As part of the new TOS, if you feel a photo or other content acquired by another subscriber is in violation of copyright, you can now e-mail copyrightagent@rmls.com.

By e-mailing us we can start an investigation, but before we take any action, we need to receive a signed statement with specific information about the infringement by mail or as an attachment to your e-mail. For more details, you can preview a copy of the Claims of Copy Right Infringement instructions.

As a reminder, section 10.3 of the RMLS™ Rules & Regulations states:

“By the act of submitting any property listing content to RMLS™, the Participant represents that Participant has been authorized and also thereby does grant authority for the MLS to include the property listing content in its copyrighted MLS compilation and also in any statistical report on comparables. Listing content includes, but is not limited to, photographs, images, graphics, audio and video recordings, virtual tours, drawings, descriptions, remarks, narratives, pricing information, and other details or information related to listed property.”

August 2009 Market Action Released

The latest edition of Market Action is now available to RMLS™ subscribers on RMLSweb. To view the latest reports, log on to RMLSweb and under the links section on the left side, there is a link that says “Latest Market Action” in red. A new window should open with all of the latest reports.

If you’re not an RMLS™ subscriber, but would like to see the latest Market Action report for your area, feel free to contact a Realtor® who is an RMLS™ subscriber and they can provide you with the report and further insight into local market conditions.

Stay tuned, as we will offer a few market highlights on the blog tomorrow!

Forms & Documents Keyword Search Added to RMLSweb

We’ve added a new Keyword Search to our Forms & Documents menu on RMLSweb. Our Forms & Documents menu has always been filled with lots of useful information, along with the documents that you need in your day-to-day business.

Now, instead of navigating through a list of folders, you can type in a keyword and search! Here’s a short demonstration:

In addition to the Keyword Search, you can also browse by Tags or by the old “folder”-style organization. Oh, and you can also search the archives of Newsletter articles as well (we’ll have more on that later!).

New Short Sale Fields Added To RMLSweb

As we previewed in an earlier post, to help you handle short sales more efficiently and to help the other types of properties that require 3rd Party approval to get fair exposure, we’ve added Short Sale Yes/No and Short Sale Offer (Seller Accepted; Submitted for Approval) Yes/No to Listing Load.

Watch this short tutorial to learn more about how to use these two new fields.

For more information on short sales see the National Association of Realtors Short Sale Field Guide.